Welcome to JPRP Documentation¶

Abbreviations¶

• AIDS-Acquired Immune Deficiency Syndrome.
• DHIS2 - District Health Information System Version 2.
• HIV - Human Immunodeficiency Virus.
• IPs - Implementing Partners.
• IPSL­ - Implementing Partners Support List.
• JPRP - Joint Partner Reporting Portal.
• KePMS­ - Kenya HIV/AIDS Program Monitoring System.
• MoH - Ministry of Health.
• PEPFAR-President’s Emergency Plan for AIDS Relief.
• PHES-Partner Health Environmental System.

Terminologies¶

• Implementing partner-An organization working on behalf of an agency to perform services.
• Funding agency­-An agency providing support to partners.

Background.¶

The JPRP portal is an open source solution customized to support the PEPFAR system on similar partner reporting system based on the DHIS2 platform which is currently being used for health reporting in Kenya and over 32 countries worldwide

This portal replaces the KePMS reporting system for MoH 731 and MoH 711 forms which has been previously used for PEPFAR reporting by the implementing partners. The portal fetches data using API to API technology from the national DHIS2 government reporting system. Thus amassing partner efforts in ensuring accurate data in the national dhis2 system. JPRP portal will also lessen the burden of the data entry clerks of duplicate data entry for MoH 731 and MoH 711 tools to both national DHIS2 and KePMS. Data is attributed to IPs and Funding agencies on import so and this facilitates partner and funding for the packing for PEPFAR.

Why JPRP?¶

JPRP portal comes with the following benefits:

1.To avoid double data entry to KePMS and the National DHIS2 by fetching the entered National DHIS2 via the API.

2.To perform attribution on the unattributed fetched DHIS2 data basing on Partner data element ownership for program level data consumption in decision making.

3.To enhance the National DHIS2 data by pulling efforts of all implementing partners in making sure that the data entered into the national DHIS2 is accurate.

4.The JPRP portal is streamlines health data where all partners can access up to date data from the same database instance unlike the previous scenario where each partner was running their own KePMS instances.

5.The portal provides aggregated data for programs per sites implementing partners ,agencies and donor levels.

6.The portal provides a cumulative data element functionality currently not being provided by the DHIS2 platform on which it is based on.

System Access¶

To access the application the user has to login to PHES. Copy the link PHES into the browser URL and click go; the following log in screen appears where the user feeds in their provided username and password. The landing page of the application is the Dashboard.

Fig 1.- PHES Login Page

Accessing the JPRP attribution portal app¶

Once logged into PHES, Click in the APPs Icon and select the attribution portal App. This depends on the PHES role allocated to the user .The attribution App uses the PHES login credentials and allocated privileges.

Fig 1.- JPRP Attribution App

Fig 1.- JPRP Landing page

Note

One cannot access the JPRP-APP without logging in to the PHES

Logout- JPRP¶

To logout, click on either JPRP Home tab or on the sign out button in the profile icon.

Fig 1.- Logging Out of JPRP

Main Functions¶

JPRP Hierarchy¶

MoH Level¶

Create, update, and view development partners using the Donor Manager tab on the left menu.

List of Development Partners¶

Fig -list of development partners.

Note

To display the pop-out menu(with options e.g update and view) click on a specific development partner in the list.

Add Development Partner¶

Fig -Adding a development partner.

Note

Must provide programs supported by the donor and credentials of the administrator -(donor organization).

Update Development Partner¶

Fig -Updating a development partner.

Development Partner Details¶

Can view programs allocated to the donor and its agencies.

Fig -Viewing development partner details.

Note

User can drill down the hierarchy.

Development Partner Level¶

Create, update, and view agencies using the Agency Manager tab on the left menu.

List of Agencies¶

Fig -list of agencies.

Note

To display the pop-out menu(with options e.g update and view) click on a specific agency in the list.

Add Agency¶

Fig -Adding an agency

Note

Must provide programs supported by the agency and credentials of the administrator -(agency organization).

Update Agency¶

Fig -Updating an agency.

Agency Details¶

Can view programs allocated to the agency and its implementing mechanisms.

Fig -Viewing agency detials.

Note

User can drill down the hierarchy.

Agency Level¶

Create, update, and view mechanisms using the Mechanism Manager tab on the left menu.

List of Mechanisms¶

Fig -list of Mechanisms.

Note

To display the pop-out menu(with options e.g update and view) click on a specific mechanism in the list.

Add Mechanism¶

Fig -Adding a Mechanism

Note

Must provide programs supported by the mechansism and credentials of the Chief of Party of the IM.

Update Mechanism¶

Fig -Updating a mechanism.

Mechanism Details¶

Can view programs allocated to the mechanism and the facilities supported.

Fig -Viewing Mechanism detials.

Mechanism Level¶

On the Implementing Mechanism tab on the left menu.

Implementing Mechanism Details¶

Fig -List of programs

Fig -Facilities supported.

Users and User Roles¶

All users in the system will be created using the User Management Module in JPRP.

Creating Users¶

• Administrators have the responisibility of creating users at their respective levels.
• When creating users they will have to provide the user with a DHIS2 user role which is already predefined.
• In addition, they will provide the user with a JPRP user role.

Note

For the JPRP user roles the administrators will have to create them based on their organization.

How to create a user

• Click on the users tab on the left menu
• On the user management dashboard that appears click on the users icon.
• It displays a list of the users with their different roles. On the right side, click on the button “new user”
• Provide the details of the user(username, first name, surname, phone number, email address, DHIS2 user role and JPHES user role).
• Then click on the submit button.

Fig -User Management Dashboard.

Fig - List of Users

Fig -Add User.

Creating User Roles¶

• Click on the users tab on the left menu.
• On the user management dashboard that appears click on the user roles icon.
• It displays a list of the users roles with their different authorities. On the right side, click on the button “Add User Role”
• Provide a name of the user role and select the relevant authorities of the user role. Then click on the submit button.
• Other options-A user can update the selected authorities and the user role name.

Fig -User Management Dashboard.

Fig -List of user roles.

Fig -Add User Role.

DHIS2 User Roles¶

JPRP User Authorities¶

Assigning Programs.¶

After clicking on the programs tab the user with the required permissions can create, edit and remove programs.

View Program List.¶

This page displays the programs already created. On clicking on a program item a pop up menu appears that allows the user to perform functions such as: - Show details of a program. - Remove a program. - Update a program. - View program.

Fig 4-Pop-up menu on the program list.

Creating a Program¶

To display the program creation page, click on the create program button on the program list page. During this process the user has to provide the program name, program short name, program description and select data elements for the program.

Fig 5. -Create Program Page

Edit Program.¶

To display the program edit page, on the pop-up menu select edit. It allows the user to update details of the program such as the program name, short name, description and the data elements.

Fig 6.- Program Edit Page

Remove/Delete Program.¶

On the program list page, click on the program you want to delete. On the pop up menu that appears select Remove. A dialog box appears and asks you to confirm or cancel the process. If you confirm the program will be delete.

Fig 7. Confirmation to remove a Program.

Show Program Details.¶

On the pop-up menu, select show details option to display program details. It shows summary details of the program such as number of data elements, program description and number of archives.

Fig 8. Show Program Details.

View Program¶

On selecting the view option on the pop-up menu. It displays the data elements assigned to the program and the facilities supporting the program.

Fig 9. Data elements of the Program.

Fig 10. Facilities supporting the program.

Data Import from the national DHIS2 instance¶

To import data from DHIS2 live click on the Data Import button on the left menu. Then on the data import page select the period, the data elements and lastly the organization units. It will perform the import then show a data import statistics of the data elements that have been successfully imported and the ones that failed.

Fig 11 -Data Import Page.

Fig 12 -Data Import Statistics Page.

PEPFAR Program Reporting Structure¶

Fig 17 -Reporting structure

Data Attribution¶

The attribution process can be summarized using the following diagram,

Fig 18 -Attribution Process Attribution is performed by either IPSL, Mechanism or Program. After selecting the respective IPSL option data will be attributed accordingly as per the IPSL and the attribution results will be visible when performing Pivot table analysis.

Fig 18 -Attribution Page

Data Access Hierarchy Design¶

This is based on the hierarchy:

Fig 19 -Reporting structure

1. An implementing partner E.g. AMURT can only access their own data
2. An implementing agency E.g. USAID can access data for all their member implementing partners.
3. A donor E.g. PEPFAR can see data for all their member agencies and Implementing partners.

The following Additional analysis dimensions have been provided in the JPRP portal for both Pivot table and Visualizer. The visibility of these dimensions will vary from one user log in to another depending on the assigned privileges. For example, AMURT, an implementing partner will only see the Implementing partners’ dimensions and only AMURT option under the same.

1. Implementing partners.
2. Implementing agencies.
3. Donors.

Fig 20. Pivot Table Analysis.